About the Role

The Alberta Hospitality Association (AHA) is a not-for-profit organization dedicated to supporting the restaurant industry across Alberta. Our mission is to help restaurant owners and operators achieve profitability by fostering a unified voice, building a sense of community, and facilitating the sharing of information and resources among our members.

AHA is seeking an organized, proactive Administrative Support Coordinator to help keep our Association running smoothly. This role is ideal for someone who thrives in a flexible, remote environment, enjoys juggling multiple priorities, and has the professionalism to represent our organization publicly.

Key Responsibilities

Grant Administration

• Assist with administration of a major grant, including reviewing applications, tracking deliverables, timelines, and reporting requirements

• Maintain accurate documentation and prepare supporting materials for interim and final reports

• Maintain membership statistics and databases, ensuring accuracy and regular updates

• Produce monthly or quarterly membership reports as required

• Support renewal processes and data clean-up initiatives

• Respond to general inquiries via the Association’s inbox with professionalism and timely follow-through

• Redirect or escalate inquiries as appropriate

• Support creation of basic member communications (email, notices, reminders)

• Assist with planning and execution of virtual and in-person events, including meetings, workshops, and community engagements

• Coordinate logistics such as registration lists, venue arrangements, materials preparation, and onsite support

• Represent the Association at select public events, stakeholder gatherings, or community engagements

• Serve as a professional and welcoming ambassador for the organization

Qualifications

• Must reside in Alberta (mandatory)

• 2+ years of administrative experience preferred, ideally within a nonprofit, association, or community-focused environment

• Strong proficiency in Microsoft Excel (advanced skills preferred: formulas, pivot tables, data cleaning, simple dashboards)

• Knowledge of QuickBooks for invoice and bill creation

• Excellent written and verbal communication skills

• Strong organizational skills and attention to detail

• Ability to work independently in a remote environment while managing shifting priorities

• Comfortable engaging with members and the public in professional settings

• Experience with event planning is an asset

• Familiarity with CRM or membership systems is an asset

Working Conditions

• Remote work with flexible scheduling

• Occasional in-person attendance required for events or meetings (typically within Alberta)

• Some evening or weekend hours may be required depending on events

How to Apply

Please submit your résumé and a short cover letter outlining your relevant experience and interest in the role to admin@albertahospitalityassociation.ca.  Only those selected for an interview will be contacted